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LATE MAIL-INS |
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If you need to ship artwork to the convention, but don't want to use
USPS, we can accept FedEx and UPS. Use the addresses below, they are the
local offices of the shipping companies and will hold the package for a
staffer to pick up.
For FedEx:
Carl Zwanzig
1286 Lawrence Station Rd
Sunnyvale, CA 94089
408 732 5343
--check the "Hold for pickup" box on the airbill!--
For UPS:
Carl Zwanzig
-hold-for-pickup-
1245 Hammerwood Ct
Sunnyvale, CA 94089
408 732 5343
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ART SHOW HOURS |
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The BayCon Art Show will be open for the following hours (subject to change):
Friday
Saturday
Sunday
Monday
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| 1:00pm to 6:00pm
10:00am to 7:00pm
10:00am to 8:00pm (bidding closes)
Noon to 4:00pm (pickup & checkout only)
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Art Auction is 1:00pm Monday
NEW: No direct sales will be made before Noon Saturday
Artist check-in is 7:00pm to 11:00pm Thursday and 9:00am to 1:00pm Friday.
Unclaimed panels released to waiting list at Noon on Saturday.
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ART SHOW PARTICIPANTS |
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Armata, Barb
Bass, Brett
Brown, Ron
Davis, Margaret
Deen, David
Dinges, Robert
Dinges, Tom
Dowling, Lela
Falk, David & Kiara
(Artist GoH) Hartmann, Bill
Jensen, Bruce Eldon
Jensen, Nina
Krummenacker, Allan
Krummenacker, Helan
LaValley, Elizabeth
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Law, Stephanie
Lurz, Frank
Mather, Theresa
Mitchell, Ellisa
Morales, Kishma Danielle
O'Meara, Jennifer
Pagano, Mario
Ruth Thompson
Santara, Sandra
Sheriff, Espana
Thoman, Francesca
Thomas, Nene Tina
Wappell, James
Wu, Frank
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More artists are awaiting confirmation and will be announced later.
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ART SHOW RULES |
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The following rules have been designed to not only protect the artist,
but the fans and convention as well. Your signature on the entry form
is your agreement to follow these rules and all applicable laws of the
State of CALIFORNIA and the United States. If you do not abide by
these rules, we will remove you (your work) from the art show. If we
do remove you from the show, we will not refund any fees. The
exhibitor (the artist) shall at all times protect, indemnify, save,
and hold harmless "BayCon" against and from any loss, cost, damage,
liability, or expense which arises out of or by reason of any act or
omission of exhibitor, his employees, or agents.
1. The fee for each exhibition panel space (4x4) and table space
(3x4) is $17.50. They will be assigned on a first come, first
reserved basis. Additionally, every artist must have a membership in
the convention, or be represented by an agent with an Attending
Membership.
(If the artist is attending Baycon, they must have an Attending
Membership. If the artist is not physically attending the convention, they
must either hold a non-attending membership ($30) to cover transportation,
handling, and insurance against damage, or be represented by an agent
holding an Attending Membership.)
2. Every artist who is exhibiting within the art show must sign, date,
and return the entry form with all fees; this includes artists who
share display space. Artists residing in the State of California must
list their Taxpayer ID number (usually your Social Security Number) on
both the entry form and control sheets.
3. Entries are limited to ORIGINAL works by the artist.
4. Reproductions of any type are allowed, but only one copy may be
displayed.
5. If the artwork features a character that does not belong to you,
you MUST credit the owner or creator. For example, a Disney character
must be labeled "©Disney," in addition to the signature.
6. This is a "PG-13" show. We will not show any art work that defames
or libels any copyrighted character, living person, or fictional
character. (A good rule is that if your grandmother would object to
it, it is probably inappropriate). If you have any questions about a
piece, please write the Art Show
Director. The judgement of the Art Show Director and staff is
final.
7. All two dimensional works must have surfaces that are not easily
damaged by hanging. This means all pieces must be mounted and matted
prior to the show. If you feel your work is valued at more than
$100.00, we strongly recommend you frame or shrink-wrap each piece for
protection.
8. Our panels are pegboard. Artwork will be hung by pegboard hooks and
bulldog clips (which we will provide), unless there the piece has
attached hangers which will fit the hooks. We will be as careful as
possible when hanging mail-in two dimensional art work, but will not
take responsibility for pieces that are damaged either by shipping or
hanging.
9. If you intend to hang a business card holder, it must not interfere
with bidder sheets.
10. Please indicate on your entry form any special needs for your
display (electricity, etc.).
11. Three-dimensional pieces submitted for display generally require
special attention, therefore the art show will not accept mail-in
three dimension (3-D) art. Attending artists or their agents are
required to set these pieces up for exhibit. Display cases for jewelry
will be required. Every piece should be shown in a protective display
case if at all possible. Please provide shipping boxes with packing
materials for all 3-D art, this is for the work's protection and for
transport by a buyer. The BayCon art show staff will not take
responsibility for pieces that are damaged in handling while in the
show.
12. All artwork MUST be clearly labeled in addition to the bid sheet.
Make certain that each piece has, on its back or bottom, a tag with
the artist's name, number, address, title of the piece, medium,
control sheet number, minimum bid, direct sale price (if any), or NOT
FOR SALE and a statement about reproduction rights. The art show staff
has labels for your convenience.
13. Prints must be labeled as such. They must be clearly marked
"Unlimited" if from an unlimited run. If they are from a limited print
run, it must be numbered as to the place in the print run, the print
medium. If the plate has been destroyed, the date of destruction must
be also included. These are all items required by CALIFORNIA Law.
14. All fees must be paid in advance. We will not reserve space until
we have received the dated entry form with signature, and payment for
display and membership fees. We accept checks and money orders payable
to "BayCon".
15. We will accept reservations until May 14, 2001. After that, it
will be by special arrangement of the Art Show Director and staff. All
mail-in art must be received at the PO box by May 21, 2001 to be
assured a place in the show.
16. When space is properly reserved, Artists will be assigned an
artist's number and sent an informational packet with copies of the
control sheet, bid sheets, etc. Please let us know how many pieces you
plan to exhibit so we can send enough forms to you. Feel free to copy
forms if needed, except the multipart control sheet. If you need
additional control sheets, please request them, and they will be sent
ASAP.
17. Once a piece is entered into the show, you cannot change its
conditions of sale such as minimum bid price or NOT FOR SALE status. A
piece is considered to be entered when the art show staff signs the
control sheet, accepting the work(s).
18. BayCon will accept mail-in art. PLEASE PROVIDE RETURN MAIL LABELS
AND POSTAGE. All unsold mail-in art will be packaged and returned to
the artist. We will endeavor to return them in the container in which
they arrived. Send all art work to the following address:
BayCon Art Show
C/O Gary Bell
Box 278
Farmersville, CA 93223-0278
Art must be sent via US Postal Service, as other carriers cannot
deliver to a PO box.
19. ABANDONED ART: Any art work not claimed by the artist or the
bidder at the close of BayCon will be deemed to be abandoned and
disposed of at the discretion of the Art Show Director.
20. Please refer to the Bidder's Rules for information about show
hours, acceptance of bids, direct sales, and artwork pickup.
21. ALL BIDDING ENDS when the art show closes Sunday evening. At Noon
on Monday, the art show will reopen for art pickup by both artists and
buyers. No art sales will be conducted on Monday, except for the voice
auction.
22. DIRECT SALES: You have the option of allowing pieces to be sold
during the show immediately without the bid process. A potential buyer
may purchase your piece for a direct sale price (which you set) as
long as no bids have been placed on the bid sheet. If you use this
option, we suggest that the direct sale price be substantially higher
than the minimum bid price, to make sure that you receive what the
piece is worth. If you do not use this option, put the letters "N/A"
in the Direct Sale Price space and check the appropriate spot for
"NO". Pieces sold by direct sale will not be given to the purchaser
until Monday after the show opens.
23. Artists will be paid within six (6) weeks after the Convention for
art that was sold. No payments will be made at the convention. To
assist artists in safeguarding their legal rights as creators of their
works, BayCon will provide each artist or exhibitor with a record of
all purchaser's names and addresses. No payments will be made without
a Taxpayer ID number on file. Checks will be written to the Artist's
legal name, as shown on the control sheet, unless directed otherwise
in writing.
25. To protect artist's copyrights, NO PHOTOGRAPHY OR VIDEOTAPING will
be allowed in the Art show without a written release of responsibility
for BayCon from each artist and with prior approval of the Art show
Director.
26. Since the art show is staffed and run by volunteers, the decision
of the Art Show Director is final in all matters. The exhibitor agrees
to protect, keep, and save BayCon forever harmless from any damage(s)
or charge(s) imposed for violations of any law or ordinance by any
exhibitor, his employees or agents, as well for failure to comply with
the terms and agreements. The exhibitor shall at all times protect,
indemnify, save and keep harmless BayCon against and from any loss,
cost, damage, liability or expense which arises out of or by reason of
any act or omission of exhibitor, his employees or agents.
27. BayCon will collect 15% of the total sales of each artist as its
commission for the display and sales of the work. BayCon will also
collect sales tax as required by law.
28. Any reserved panel or display space that has not been claimed by
Noon on Saturday will be made available to the artists' waiting list.
No refunds will be made for unclaimed space.
29. If you are an artist-in-residence within the Artist Colony, you
are entitled to a single complimentary display panel or table space in
the show. You must specifically request this space from the art show.
You will then be assigned an artist number, and sent a packet of the
required forms. Failure to request space in a timely fashion may
result in space not being available to you.
If you have any questions about these rules, or have any special
requirements, please contact the Art Show Director
(artshow@baycon.org).
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ART SHOW BIDDER REGISTRATION & RULES |
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The art show opens to the general membership at 1 PM Friday. All
bidding will end at 8 PM Sunday night. The voice auction will take
place at 1 PM on Monday.
To bid at the Baycon art show, you must have and use a Bidder's
Number. Bidder Numbers may only be obtained at the sales desk in the
art show. Bids written with badge numbers are not valid, and will be
removed.
To place a bid, write your bidder's number, your name, and the bid
amount on the bid sheet. Bid as often as you wish. The highest bidder,
either by voice bid at auction or by highest written bid will purchase
the piece. Four written bids will send a piece to auction.
Once a bid is placed, it may not be rescinded without sufficient
reason and the approval of the art show staff.
If you make the winning bid for a piece, you are expected to purchase
the piece. Failure to do so may result in loss of bidding privileges
at future conventions.
Direct sales:
Artists may offer a piece for "Direct Sale". If a piece has NO other
bids, you may purchase it for the Direct Sale Price. This allows you
to have the piece you want, without the uncertainty of the bidding
process.
Only pieces with a monetary amount posted in the Direct Sale Price space are open for direct sales.
You may directly purchase a piece for the direct sale price only if there are NO bids marked on the
bid sheet. The presence of any written bid prevents a direct sale, even if that bid is yours!
If you find a piece that you wish to purchase by direct sale, please ask an art show staff member to
handle the sale. Direct Sales purchases must be paid in full at the time of sale, even if you are
bidding on other artwork.
Pieces purchased by direct sale will remain on exhibit through the entire run of the show.
Art purchased, by direct sale or successful bid, may be picked up after Noon on Monday. If you must
leave the convention before Monday, please make arrangements with the art show staff.
Your signature on the bidder registration form indicates your understanding and willingness to abide by
and follow these rules as a bidder.
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For further information, e-mail artshow@baycon.org
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